Top 10 Tips On How To Organize Your Wedding Binder-Koyal Wholesale

Top 10 Tips On How To Organize Your Wedding Binder

For most of us, our wedding is the largest event we’ll ever plan. From crafting a meaningful ceremony to booking multiple vendors and figuring out who you’re going to invite, there’s a lot of information to keep track of!

That’s where having a wedding binder comes in.

A wedding binder can help you keep all of your wedding day information in one place. The question is, exactly how should you organize your wedding binder?

Here are top 10 wedding binder organization tips so you can keep all of your important wedding day materials at your fingertips.

Wedding Binder With Checklist and Ceremony Information: Taz Greer Events

  1. Materials to Use

Before you can start organizing information, you have to assemble the right materials. They include:

  • Binder
  • Tab dividers
  • Sticky notes
  • Colorful pens
  • Highlighters
  • Clear sheet covers
  • Clear zip pouches
  • Washi tape and stickers

When you’re collecting materials, think about whether or not you want your binder to become a keepsake. If you do, you might want to grab some photo pages and scrapbook paper. If your binder is for utility only, skip the colorful pens and washi tape and stick to the basics.

     2. Consider Printable Pages

Don’t feel like you have to create all of the pages in your binder yourself. A quick search on the internet will uncover many free printable pages you can use in every section of your binder. You can also check out our various printable checklists to make sure you’re getting everything done on time.

Sections to Include in Your Binder

Once you have assembled all of the materials and printables you think you’ll need, it’s time to decide which sections to include in your binder.

The remaining seven tips on this list are all about making sure everything you need to know ahead of your big day is organized so you can find information easily.

Assortment of Wedding Magazines: Warwick House

     3. Wedding Inspiration

Start organizing your wedding binder with a section for your favorite wedding inspiration. Print out inspiration you love online and tear out pages from wedding magazines.

These brainstorming sessions can help you narrow in on the theme of your wedding day, but this section can make working with vendor easier too. Instead of describing what kind of flowers or cake you want, you can show your vendors a picture.

    4. Budget Breakdown

Creating a budget isn’t as fun as daydreaming about your wedding, but it’s essential to the planning process. Make sure that you have a section where you break down your budget, documenting exactly how much you plan on spending on every detail.

Bride Standing in a Room With All of Her Vendors: Happy Wedding App

     5. Vendor Information and Contracts

Once you start booking vendors, you’re going to need a place to keep all of that information. This section is also a good place to keep all of the contracts you sign.

If you want to be hyper organized, you can further divide this section into individual vendors:

  • Wedding planner
  • Stationer
  • Jeweler
  • Photographer
  • Videographer
  • Venue
  • Officiant
  • Hair and makeup
  • Attire
  • Rentals
  • Transportation
  • Florist
  • Cake and desserts
  • Caterer
  • Music



Woman Holding One Gift in Each Hand: Iraba Cosmetics

      6. Your Guest List and Gifts

Having a section for your guest list is a great way to organize who you want to invite to your ceremony, your reception, and both. It can also simplify receiving gifts. That way, you can write the gift you received next to the guest who gifted it, which makes writing thank yous easier.

This section is also a great place to put guest lists for other events as well. You can brainstorm guests and document gifts for events like the:

  • Engagement party
  • Bridal shower
  • Bachelorette party
  • Bachelor party
  • Rehearsal dinner
  • After-the-wedding brunch
      7. Your Wedding Day Timeline

Having a specific spot for your wedding day timeline means that you always know where it is. It also means other members of your wedding party can find it easily, especially the day-of, when things can get hectic.

Bird's Eye View of a Wedding Ceremony Space: Style Me Pretty

     8. Ceremony Breakdown

Your wedding day timeline will help break down what events will take place at your ceremony, but there’s a lot that goes on behind the scenes. By having a separate section for your ceremony, you have a place to keep your vows, who is going to tell you when the officiant is ready for you to walk down the aisle, and where special guests are going to sit.

Bird's Eye View of a Wedding Reception Space: Wedding Ideas Mag

     9. Reception Breakdown

Create a separate space to collect details about your reception. It can be a place where you collect which traditions you want to keep and which ones you want to leave behind. It’s a place where you can keep directions for setting up centerpieces so your bridal party can help. You can brainstorm who is going to be in charge of hanging on to your lipstick, and who is going to help you in the bathroom!

     10. Miscellaneous Section

Make things easier as you start planning by creating a miscellaneous section when you set up your binder. That way you always have a place to put things that don’t quite fit in with any of the other sections.

There's no right or wrong way to organize your wedding binder. What matters is that you choose the materials and tabs that work for you.


Previous article What Is the Difference Between a Wedding Planner vs a Wedding Decorator?